Privacy Policy

The purpose of this data protection notice is to provide you with information on the processing of your personal data within the framework of this website and the arrangement of accommodation. If you have any further questions, you are of course welcome to contact us directly at any time. Please use the contact options below.

1. WHO IS RESPONSIBLE FOR THE PROCESSING OF YOUR DATA?

The
gut.org gemeinnützige Aktiengesellschaft
Schlesische Straße 26
D-10997 Berlin
E-Mail: hilfe@unterkunft-ukraine.de

is responsible for the processing of your personal data within the framework of this website and in the context of the arrangement of accommodation
In addition to the above address, you can reach the data protection officer of gut.org via
via the e-mail address datenschutz@unterkunft-ukraine.de .

 

 

2. WHICH DATA IS PROCESSED, FOR WHAT PURPOSES AND ON WHAT LEGAL BASIS?

Data Purpose of Processing Legal basis (if information is required)

 

Technical Data when accessing and using this website (server logs)

IP Address, date and time of the page visit, browser type, browser version, operating system, website from which you came to our site.

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Visiting our website, your browser sends varying information to our server. We need this to establish and maintain the connection while using the website.

The purpose of this data processing is the proper, trouble-free and secure provision of our website for you.

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Art. 6 Abs. 1 lit. f DSGVO

 

 

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Your data as provider of accommodation

 

Name and contact data, linguistic proficiency, address of the accommodation, number of available beds, period of provision of accommodation (from when/until when), free text field for additional information

 

 

 

 

 

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We collect the following data from you via the contact form provided on our website. We need this data in order to be able to match the accommodation offered by you as closely as possible to the people who are looking for accommodation:

 

As soon as your accommodation can be assigned to a suitable person, you will receive their contact details. We do not pass on your data to the person searching.  

 

We potentially share your data with our cooperation partners if they operate within the geographical area where the accommodation you have provided is located; cooperation partners are municipalities, counties or other regional organizations. Our cooperation partners are contractually obliged to use your data only for the assignment of refugees and the corresponding contact and to process it in accordance with data protection regulations.

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Art. 6 Abs. 1 lit. b DSGVO

 

 

 

 

 

 

 

 

 

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Your data as inquirer of accommodation

 

Name, gender, E-mail address, Phone number, number of beds needed, information of fellow travelers (number, gender, number of children), language proficiency, date of arrival, location of arrival, preferred residence

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We collect the following data from you via the contact form provided on our website. We need this data in order to be able to find you a suitable accommodation and to be able for the offering to contact you.

 As soon as we find a suitable accommodation, we give your information by phone or email to the person offering said accommodation.

 

 

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Art. 6 Abs. 1 lit. b DSGVO

 

 

 

 

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3. DURATION OF THE STORAGE OF THE DATA OR THE CRITERIA FOR THE DETERMINATION OF THIS DURATION

In accordance with the data protection principle of purpose limitation, your data may only be stored until the technical purpose of its processing has been fulfilled. An exception to this is data that must be retained beyond this due to a legal requirement. In this section you will find detailed information on deletion and retention periods:

 

Data 

 

Deletion period and criteria for deletion / retention period

 

Technical Data when accessing and using this website

 

Serverlogs are automatically deleted after 30 days

 

Your data as provider of accommodation

 

The data will be deleted from our system within 6 months after being passed on to an enquirer.

 

Without a transfer having taken place – if no suitable “match” has been made – the data will be deleted after 2 years.

 

Your data as inquirer of accommodation

 

 

The data will be deleted from our system within 6 months after being passed on to a provider of accommodation.

 

Without a transfer having taken place – if no suitable “match” has been made – the data will be deleted after one year.

 

 

4. POSSIBILITY OF OBJECTION

You have the possibility of objecting the further processing of your data if you provide reasons about your particular situation. Please send your objection to the following email address or to the postal address of gut.org mentioned under point 1:
Email: hilfe@unterkunft-ukraine.de

 

5. Who receives my data?

Inside gut.org access to your data is only granted to those offices and persons who absolutely need it to fulfil the purposes outlined in point 2.
Service providers used by gut.org may also have access to your data (so-called “order processors”, e.g. data centres). Contracts for order processing ensure that these service providers are bound by instructions, data security and confidential handling of your data.
gut.org uses processors in the following areas or for the following partial processing:
– Provision of hosting resources and administration of the servers,
– Supporting the matching of accommodation offers and people looking for accommodation.
In addition, the suitable accommodation provider will receive your data if you have registered on our website as an accommodation-seeker.
In addition, data from accommodation providers may be passed on to our cooperation partners (e.g. municipalities, districts, other regionally active organisations), who in turn match the accommodation with the refugee.

 

6. Is my data processed outside the EU or EEA (third country transfer)?

Your personal data is processed exclusively within the European Union. A transfer of your data to so-called third countries does not take place.

 

7. What are my rights of data privacy?

You have the following rights:
– Right to information (Art. 15 DSGVO),
– Right to correction (Art. 16 DSGVO),
– Right to termination (Art. 17 DSGVO),
– Right to limitation (Art. 18 DSGVO),
– Right to data portability (Art. 20 DSGVO),
– Right to objection (Art. 21 DSGVO),

To exercise these rights, you can contact our data protection officer mentioned above directly.
In addition, you have the option of contacting a data protection authority and filing a complaint there.

The responsible authority for gut.org is the Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstraße 219, 10969 Berlin.
However, you can also contact the data protection authority responsible for your place of residence.

 

8. What is the source of the data?

All data processed within the framework of the website is collected directly from you.

 

9. To what extent is there automated decision making?

No automated decision making takes place within the framework of this website and our accommodation placement services.

 

10. Does profiling take place?

There is no profiling in accordance with Art 22 (1) und (4) DSGVO.

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